Appendix D: SAES-422 Format for Multistate Research Activity Accomplishments Report

To be able to use this form you should either be the Advisor, Project Coordinator, or Member of the Technical Committee. If you need help, please contact your Regional System Administrator:
North Central - Madelyn Alt (malt@cals.wisc.edu)
Northeast - Rubie Mize (rm167@umail.umd.edu)
South - Anna Marie Rasberry (Annam@saaesd.msstate.edu)
West - Harriet Sykes (sykes@lamar.colostate.edu)

Fields with asterisks (*) are required when you submit as final.

Project/Activity Number*: The project/activity number you want to add an annual report for.

Project/Activity Title: The title of the project/activity will show up after the project/activity number is typed in. If the project/activity number doesn't exist or has not yet been approved then this box will say "undefined". You will not be able to complete the form if the project/activity does not exist.

Period Covered*: The year the annual report covers. It should be in the 4-digit year format, for example 2001.

Date of this Report*: Please use the correct format mm/dd/yyyy.

Annual Meeting Dates*: Please use the correct format mm/dd/yyyy to mm/dd/yyyy.

Authorization Code*: Leave this blank if you are the Administrative Advisor, otherwise you will need to fill this in if you are submitting the report as final.

Participants*: is limited to 4,000 characters. Please follow the suggested format of : "Last name, First name (e-mail) - Institution;". The semi-colon at the end tells the system where one participant info ends and where another begins.

If the participants' list is very long and is more than 4000 characters, please use the URL box to upload the file. It will take files with extensions = htm, html, doc, pdf, gif or jpg. The system will then save a permanent copy. If the group has a listserve, please provide that info as well. The box for the the listserve address is limited to 100 characters.

Brief Summary of Minutes of Annual Meeting*: is limited to 12,000 characters. It is strongly preferred that a summary of the Minutes be included. If you want to submit the detailed Minutes that may include reports from each of the participating stations, please enter the URL. The system will save a permanent copy of the file.

Accomplishments and Impacts*: The accomplishments text box area is limited to 12,000 characters. Single line breaks are not preserved, so to separate paragraphs, please use double line breaks or the HTML tag, <p>. For more help on formatting large text areas using HTML tags please see Attachment 1.

For the Impacts, fill in an impact statement. Click on the "add impact" button to add another text box area. If you have blank impact statement boxes and try to use the "add impact" button, it will ignore the empty boxes and only show one blank impact field.

Publications: is limited to 10,000 characters. Single line breaks are not preserved, so to separate paragraphs, please use double line breaks or the <p> HTML tag.

Save as Working Copy or Submit as Final: If you would like to continue working on the report use Save as Working Copy. The next page then will allow you to choose a password to later access the edit form for the report. Others will be able to view the draft of the report but there will automatically be the word "draft" to indicate it has not been submitted as final yet.

If you choose to Submit as Final you will need to fill in the Authorization code or be the Administrative Advisor. Also when the report is submitted as final an e-mail notification is sent to CRIS, CSREES, all the US-AES Station Directors; the Regional System Administrator; the Project/activity Participants; CSREES Representative and the Administrative Advisor, as follows:

Admin Advisor(s): [admin advisor(s)]
	
This is to inform you that a SAES-422 annual report has been submitted
for project/activity [project/activity number], "[project/activity title]". 
It covers the period from [period start] to [period end]

URL: http://www.lgu.umd.edu/showReport.cfm?trackID=

(You will need to log onto NIMSS at www.lgu.umd.edu 
 before you're able to access the link.)