Appendix E: Format for Reporting Project/Activity Participation

To be able to use this form you should have access as an Experiment Station Director, Advisor or Project Coordinator. Participants for proposed or approved projects will not be able to submit the form online. You have to enter and submit your participation through your Station Director if coming from an Agricultural Experiment Station (AES). Non-AES will have to enter participation through their Advisor. Please contact your Regional System Administrator if you have questions about your access:
North Central - Madelyn Alt (malt@cals.wisc.edu)
Northeast - Rubie Mize (rm167@umail.umd.edu)
South - Anna Marie Rasberry (Annam@saaesd.msstate.edu)
West - Harriet Sykes (sykes@lamar.colostate.edu)

Fields with asterisks (*) are required.

Part 1: Please choose the reason for completing Appendix E. Choosing either 1 to 4 (Add.....) will take you to Part 2. If you select the Change... or Delete..., it will take you to a different set of forms.

Part 2: Fields with asterisk (*) are required.

Project/Activity Number*: The project/activity number that the participant is joining.

Participant Name*: Please use the format last name, first name.

Participant Email*: The participant's email address.

Institution/Organization*: Choose from the pull down menu which institution/organization the participant is from. If it is not listed, use the text box below to fill in the institution/organization name.

Department: Is limited to 60 characters.

Phone Number: Please use the format XXX-XXX-XXXX and fill in the extension number if there is one.

Project Objective Number(s)*: Please list which objectives the participant is involved with, for ex. 1, 2, 5. If all, simply write all.

Research Commitments*: For the SY, PY and TY the default value is zero if no argument is provided. Make sure that for the SY, PY and TY the values you provide are valid numbers. Also, please note that SY should not be less than 0.1. Any value lower than this will default to 0.1.

Research: Use the RPA, SOI, FOS boxes to list the first rpa-soi-fos combination. For more than one RPA-SOI-FOS combination, please use the textbox area below and use the format: RPA-SOI-FOS, RPA-SOI-FOS, RPA-SOI-FOS and so on. Make sure that values given for RPA, SOI and FOS are valid numbers. Please do not leave the RPA-SOI-FOS blank if you are entering SY, PY or TY. The RPA, SOI or FOS, and any combination thereof are used frequently in searches, and are found very useful when locating scientists conducting research in similar areas or field of science. Click on "CRIS Codes" to go to the CRIS Classification Manual to find the correct RPA, SOI and FOS codes for your participant.

Extension: If no FTE is provided it defaults to zero. Participants can be involved in more than one extension program, so you can check all relevant programs.

After completing the required boxes, click on Add Authorization Code

Part 3: Add Authorization Code . You will see the information you entered earlier and will be asked to enter the proper authorization code.

Participants from AES will require the Station's authorization code.

Non-AES will need the Administrative Advisor's authorization code.

If the project/activity is approved, you will need authorization from the Station Director and the Advisor consecutively. An email notification will go to the Administrative Advisor asking him/her to add their approval of the participant. (The participant's info becomes part of the project/activity's Appendix E summary after the Advisor has approved.) Below is the email message that the Advisor will receive:

 Please login
to the NIMSS site at http://www.lgu.umd.edu,then
goto.lgu.umd.edu/addendumP2new.cfm?pID=23242&therequest=2 
to add your approval of this participant.

If there is more than one Advisor for this project/activity
only one Advisor needs to add their approval.

The email notification sent after a participation has been successfully submitted and approved is as follows:

Reason for this request: Add a participant to a proposed project/activity.

This is to notify you that a new participant 
has been added to NIMSS project/activity number :  NE215

  Name (email): Kildove, Patricia (patty@someemail.com)
  Station/Institution: University of Arkansas
  RPA-SOI-FOS: 

			111-111-222
			222-333-444
  
  Commitments: SY(.2) PY(.1) TY(.3)
  FTE: .15
  Program(s): 
		Community resource and economic development
  
If this participant should be removed from the project
please contact your regional system administrator so 
that we can correct this.
    
Thank you.  

For proposed projects, the email above is sent to the Advisor and the Regional System Administrator.

For approved projects, the email is sent to the CSREES, CRIS, Regional System Administrator, Advisor and Station Director.