Authorize an Annual Meeting

To be able to use this form you should either be the Administrative Advisor, Project Coordinator or Member of the Technical Committee. If you need help, please contact your Regional System Administrator:

North Central - Madelyn Alt (malt@cals.wisc.edu)
Northeast - Rubie Mize (rm167@umail.umd.edu)
South - Anna Marie Rasberry (Annam@saaesd.msstate.edu)
West - Harriet Sykes (sykes@lamar.colostate.edu)

Fields with asterisks (*) are required.

Project/Activity Number*: the project number you want to post a meeting for.

Title: is automatically filled in when the project/activity number is filled. If the project/activity number doesn't exist or has not yet been approved then this box will say "undefined". You will not be able to complete the form if the project/activity does not exist.

From: is automatically filled in.

Authorization Code*: You only need to fill this in if you are not the Administrative Advisor.

Date*: This is the meeting date, NOT the project duration. Please use the correct date format: mm/dd/yyyy to mm/dd/yyyy. If the meeting is only for one day enter the same date twice using this format, e.g. 02/08/2002 to 02/08/2002. Only one date will appear in the meeting authorization.

Venue*: is limited to 200 characters.

Contact Person 1: If no contact is provided, it will default to the Administrative Advisor as the contact person. Text boxes are limited to 100 characters each.

Contact Person 2: Use this if there is a second contact person. Text boxes are limited to 100 characters each.

Additional Info: is limited to 2,000 characters. Single line breaks are not preserved so please use a double line break or the HTML tag <p> to separate paragraphs. See Attachment 1 for help on using HTML tags to format text. Use this box for additional instructions about meeting registration, hotel reservation, agenda and other information you want the participants to know prior to the meeting. Attachments: You may also include up to two attachments to the meeting annoucement. Valid attachments types are are pdf, doc, html, gif or jpg files. Otherwise it will save it as a html file.

View before submit: will take you to the next page to allow you to view the authorization before it is submitted. If there are other changes or corrections you wish to make, click the back arrow on the top left side of your browser. Otherwise click the submit button.

Submit: (You need to click the "View before Submit" before you can see this button.) After clicking the submit button, the meeting authorization is sent as an e-mail to all the US-AES Directors, CSREES, the Administrative Advisor, the Regional System Administrator, the CSREES Reps. and the Participants of the project/activity, as follows:

This authorizes the annual meeting of the [type of project/activity]
[project/activity number], "[project/activity title]".

The meeting will be held [date of meeting]  in [place of meeting].

Contact: [contact names and info]

Admin Advisor(s): [admin advisor(s)]

Additional Info: [additional info if there is any]

If you have questions regarding the directions above, please contact your Regional System Administrator.